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Bovina Public Library Meeting Minutes
December 28, 2011

• Corrected version of report to be forwarded
• M. Greenberg has agreed to take over the treasurer's position; M/S/A
• Thank you to J. Aikens for all of her hard work over the past year
• Discussion on the O'Connor Foundation interest in the Farm Fest and what this could mean to the Library

Director's Report

• 1495 page views
• 281 unique visitors
• 1-2 am on Wednesdays is the most visited time
• End of year gratuity given to the Postmistress on behalf of the Library
• Discussion on pro bono attorney services; to be filed in case it is needed; R. Aron brought up the idea of looking for a new attorney should we need one in the future
• Discussion on shared services with the Cannon Free Library in regard to downloadable books;  will also discuss with 4CLS; M/S/A the Library Director's research into how this can be done
• Scholarships--Discussion on the grades received from the two scholarship recipients--the board was pleased with both students
• FOL (Friends of the Library) will meet in January to discuss the 95th anniversary
• M. Greenberg, J. Aikens and A. Morris will meet to hand over the treasurer's duties to M. Greenberg
• B. Riera has nominated Kim Riera for a seat on the Board; to be voted on at the annual meeting

Old Business

• Discussion on the 2012 Budget; 2012 Capital Budget Campaign; increase in automation services; increase in the cost of insurance; increase in scholarships given
• FOL Farm Fest totals are still coming in
• Concern over M. Miller's move into Town of Middletown Supervisor; planning for a temporary clerk to be trained as a back up; M. Burns has agreed to fill in for Library Director as discussed
• Budget to be voted on and finalized at the January annual meeting

Meeting adjourned at 8:00 pm

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November 30, 2011
Meeting Minutes
Members present:  J. LaFever, J. Craver, S. Shoemaker, R. LaFever, R. Aron, and M. Miller

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Meeting Minutes
October 26, 2011

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28 September 2011
minutes

Bovina Public Library

Meeting Minutes 9/28/11

Present: Jon LaFever, Ray LaFever, Shannon Shoemaker, Jen Aikens, Ria Aron and Marjorie Miller

Meeting called to order at 7:01 p.m.

M/S/A Meeting minutes from August 2011 meeting.

Treasurer’s Report

• Discussion on clarification of Capital Items Purchased—to be discussed at October meeting

Friends of Library meeting October 22nd

New Business

 

• Ray LaFever will create a Facebook page
   
  Next Meeting 26 October 2011 at 7 pm

  Meeting adjourned at 7:39 pm

 

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Bovina Public Library
Meeting Minutes--8/30/11

• Fuel oil paid for the season--$3,700 for 1,000 gallons--Kiff Oil Co.
• Dubbens have completed the bathroom work--$500 to be paid by the O'Connor Foundation grant
• M/S/A  with the correction of moving the Dubbens bill from utlities to the Capital Fund expenditure

• June 23rd Dubbens fixed bathroom
• Art Camp--worked okay but need to work on restructuring to encourage more participation
• Read-a-thon--has raised $950 to date and expecting another $1,300 to $1,500
• Website visits--287 for June and 243 for July
• Discussion on insurance inspection forms and items that may need to be corrected
• Library driector will contact someone in regards to the fire extinguishers--need to be updated

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Meeting Minutes
June 14, 2011

Members present:  Jon LaFever, Jeff Craver, Ray LaFever, Shannon Shoemaker, Jen Aikens, and Marjorie Miller

Absent:  Ria Aron

Guest:  Christine Dunphy

Meeting called to order at 6:30 pm

Scholarships

·         K. Barnhart – renew scholarship

·         Discussion on awarding scholarships

o   Add a letter of recommendation

o   Send applicants of JM Collins biography

o   Send letter to parents informing them of the scholarship

·         Hugh Lee Scholarship will not be awarded this year

·         T. Guadagnino  will be awarded the JM Collins scholarship this year

M/S/A   May meeting minutes

M/S/A Treasurer’s Report

Director’s Report

·         Railing looks good

·         O’Connor Foundation confirmation letter sent

·         1258 page views and 255 unique viewers to the website

·         12 Read-a-thon participants to date; goal to raise $2,500

·         Dubben’s to do an estimate on the bathroom; putting in a spigot and new faucets

·         Plants to be put in the front of the Library

·         July 9^th – commemoration of the Library being converted from a school

·         Art camp is ready to go

·         Ramp – some of the boards are cupped and will need replacement or additional fasteners

Meeting adjourned at 7 pm

Next meeting August 31, 2011

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May 25th, 2011
Board Meeting Minutes

• 268 unique visitors to the website with 602 visits in May
• The bench for outside has been ordered
• Town Board Meeting on June 14th  --  Jon and Jeff will represent the BPL, Library Director and representatives of the FOL will attend -- 6 pm; Board will meet at 6:30 pm for the June meeting
• Discussion at next meeting with C. Dunphy concerning scholarships
• Art camp is progressing
• Treasurer has sent the town the Library's letter of appeal for annual budget allotment
• C. Verlaan's photos that he donated have been framed and are on display
• G. Mayer to exhibit art work in June at the Library
• Discussion on invoice for stairs
• Discussion on maintenance of the men's bathroom; need to have it looked at and get an estimate to have a water spigot installed with a shut off valve inside

• June 25th--small gathering for the 50th anniversary of the Library being used as a school

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Meeting Minutes
April 27, 2011

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Bovina Public Library Board
Meeting Minutes

March 30, 2011

 

Attendees:  Jon LaFever, Ria Aron, Jen Aikens, Shannon Shoemaker & Marjorie Miller

Absent:  Jeff Craver & Ray LaFever

 

Meeting called to order at 7:02 pm

M/S/A February meeting minutes

 

Treasurer’s Report

·         Discussion on investment income; is there a way to ask if we can earn more?  Ria will look into.

·         M/S/A Treasurer’s report

 

Director’s Report

·         Received a thank you note from Ann Morris

·         Discussion on having thermal imaging done to test for heat loss

·         4CLS—wired router was updated

·         Christine Dunphy to attend the next meeting

o   5 possible student applications for scholarships

·         Corneel Verlaan Exhibit—went well; donated 2 photos of Bovina to the Library—Director will have them framed; additional exhibits may be forthcoming

·         Art camp—continuing to work on

·         Readers of the Year party—April 9^th

 

Fundraising

·         Friends of the Library are continuing to work on projects; thinking about a book-a-thon

·         Maple syrup for sale--$20 per quart

 

Next Meeting April 27, 2011

 

Meeting adjourned 7:34 pm

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Library Board Minutes
3/23/11

Library Board Meeting Minutes

February 23, 2011

Attendees: Jon LaFever, Jeff Craver, Ray LaFever, Jen Aikens, Marjorie Miller

 

Meeting called to order at 7:03 pm by Jon LaFever.

 

·        M/S/A January 2011 Meeting Minutes

 

Treasurer's Report

 

·        M/S/A January Treasurer's Report – Treasurer noted that there is an error on the report that she has corrected.

 

Directors Report

 

·        Four Delaware county students are up for the library scholarship – Letter will go out March 1 for students to apply.  M/S/A letter to be sent.

 

·        Copier repaired – MM contacted Gary Rosa about getting their used copier.  Our maintenance contract is due to expire.

 

·        An exhibit of Corneel Verlaan’s aerial photographs has been installed and will be in place until March 29.  An open house will be held on March 2. 

 

·        Thank you card from The Thistle Be the Best 4-H club for helping with their coat drive.

 

·        Fund raising – will do a book-a-thon – sponsors will get money for the number of books they read. 

 

No old or new business.

 

Meeting adjourned at 7:27.  Next meeting on March 30 at 7 pm.

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Library Board Meeting -- Annual Meeting Minutes
January 26, 2011

• M/S/A with no changes

• Budget based on 2010 budget with growth based increase cost of expenses
• M/S/A

• Available online

• J. Craver -- term to end December 2013
• term vacated by E. Stewart to end December 2012
• J. Lafever  -- term to end December 2012
• M/S/A all trustees to hold current positions for another year
• M/S/A for Ray Lafever to fill vacated positon

• meetings on last Wednesday of each month at 7 pm
• no meeting in July

Meeting adjourned at 6:54 pm

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Library Board Meeting Minutes
January 26, 2011

• B. Trimbell presented the board information about his landscaping business and how he could help the Library

• M/S/A January Treasurer's Report

• Director proctored two exams for local student
• Scholarship form available for Delaware County students
• Copier--no new maintenence contract available; looking for a newer copier that has a maintenence contract
• Energy audit -- board approves
• Cleaning -- director will contact previous cleaner about interest
• Insurance questions -- decision to not continue investigation unless a change is necessary
• Decison to not join Library Trustee Assoc. membership -- approved

• Ideas:  walk-a- thon, bike-a-thon, car wash, square dance/silent auction

• completed new bank signature cards and other annual forms

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Library Board Meeting
December 29, 2010

• Discuss with Treasurer--hazard and bond insurance
• look at new policies and new companies for cost comparison
• Hugh Lee Scholarship--donations continue to come in

• Collins Scholarship has receives $1245 to date
• Capital Campaign has received $4330 to date
• Evelyn Stewart has forwarded her letter of resignation
• Currently have a volunteer student from the South Kortrigh SD
• Scholarship awards have been sent out for K. Barnhart & J. Mohr
• Book deliveries made to Lil Hilson and Hugh Lee
• Proctored an exam for a local home schooled student
• $100 made selling the glassware at the Christmas at the Creamery function; the rest will be given to the Humane Society to sell

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Meeting Minutes
November 24, 2010

• reveiw budget for next meeting to discuss 2011 budget
• M/S/A November Treasurer's Report

• Received donations--$4,255 capital campaign & $1,195 towards scholarship
• $500 donation from J. Craver in response to his pledged walk from Bovina Library to Cannon Free Library--showcased in Delaware County Times
• discussion on 4CLS contract on downloadables; M/S/A to not opt in
• Christmas at the Creamery--glassware to be sold (from previous donation)
• 4-H coat drive--Library is a drop off site
• Ray LaFever to offer Bovina lectures

• Discussion of the front steps--wait til spring or do a quick repair job; decided to wait until spring
• Have the materials for the new railing for spring installation
• Capital campaign continues to bring in donations--$3,855
• Scholarship donations--$1,095
• Thank you note from J. Mohr for scholarship
• Starfish Group gave a $4,000 donation

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June 2010
minutes

• Ria Aron queried why fees for trust have increased, meeting w bank rep will be scheduled once we have settled our accounting/treasurer question.
• John Finn is willing to serve as a non-trustee treasurer (his appointment M/S/A) with a review of procedure in 3 to 6 months. Treasurer’s Report was approved for May.

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Bovina Public Library
Meeting Minutes

Bovina Public Library

May 26, 2010 

 

Jon LaFever, Jeff Craver, Ria Aron, Shannon Shoemaker, Marjorie Miller

Absent: Evelyn Stewart

 

Called to order at 7:05 pm

 

Secretary’s report:  Minutes for the April meeting was approved.

 

Treasurer’s report: 

• Discussion of April balance sheet
• M/S/A Treasurer’s report

 

Library Directors Report: 

• Discussion on repointing of stairs –will get additional information
• Toddler group will start in June—the mothers will be alternating coverage
• Discussion on replacing July meeting with August meeting to better serve the Board
• M/S/A Director’s report

 

Scholarships: 

•  Discussion on scholarship applicants and procedures for distribution

 

 

Meeting adjourned at 7:41 pm

Next meeting June 30, 2010 at 7 pm

 

 

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Bovina Public Library
Meeting Minutes

 

 

April 28, 2010

 

Members Present: Jon LaFever, Ria Aron, Jeff Craver, Evelyn Stewart, Shannon Shoemaker and Marie Burns (for Marjorie Miller)

 

Called to order at 7:01 pm

 

Secretary’s report:  Minutes for February and March meetings were approved.

 

Treasurer’s report: 

• Review of tax form 990 – e-filed; due May 15^th
• Discussion of March balance sheet
• M/S/A Treasurer’s report

 

Library Directors Report: 

• Calendar of board meetings available online
• Olenych—get a repointing estimate
• May 15^th scholarship deadline
• review at the May 26^th meeting with Christine Dunphy
• Toddler group will start in June—the mothers will be alternating coverage
• Gary Mayer volunteered to repair the outside gutter
• M/S/A Director’s report

 

Ann Morris is retiring from the Bovina Public Library but will work with our new accountant to make the transition smooth

 

Financial Meeting with Delaware National Bank representative

• provided a history of investments held by the BPL
• Board members should think about if any changes should be made

 

 

Meeting adjourned at 7:40 pm

Next meeting June 30, 2010 at 7 pm

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March 31st Board Meeting
Minutes
Bovina Public Library Meeting Minutes March 31, 2010 Members Present: Jon LaFever, Ria Aron, Jeff Craver, Shannon Shoemaker and Marjorie Miller Called to order at 7:01 pm Secretary’s report: Minutes for February meeting tabled until April Treasurer’s report:  a meeting is scheduled with a representative of the Delaware National Bank of Delhi to discuss investment issues;  FOL income represents funds received from October mailing ($1,750);  M/S/A Treasurer’s report for March. Library Directors Report:  received 3 kids chairs;  there are currently 6 possible scholarship applicants;  April 17 is Member of the Year party;  FOL meeting in April;  additional donations of books coming in;  glassware still available  M/S/A Library Director’s report for March Old Business  front steps—still need someone to look at them Meeting adjourned at 7:24 pm Next meeting April 28, 2010 at 7 pm

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February Minutes
2/24/2010
present: Ria Aron, Jeff Craver, Evelyn Stewart, Marjorie Miller meeting called to order at 7:10 p.m. M/S/A 1/27/10 minutes M/S/A Treasurers Report M/S/A Library Director's report: Charter question from 4cls Toddler group ALA membership Del. Nat'l Bank of Delhi Scholarships Old Business: re-pointing of front steps March 31st 7p.m. next meeting meeting adjourned 7:25 p.m.

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Bovina Public Library
Meetng Minutes

 

Annual Meeting Minutes

January 27, 2010

6:35 pm

Present: Jon LaFever, Ria Aron, Evelyn Stewart, Jeff Craver, Shannon Shoemaker and Marjorie Miller

Guest:  Hugh Lee

 

Minutes for the 2009 Annual Meeting approved.  Available online.

 

No revisions to the bylaws needed.

 

Budget

• Discussion on the 2010 budget; no concerns
• M/S/A as stated in the tentative budget provided from December 2009

 

Library Director

• Report to the community provided to town supervisor, local Senator and 4CLS
• Page views for the website were almost 15,000 for the year with almost 1,700 unique visitors
• Many donations from the community were received
• Fundraising for the year was steady include $1,000 + on the sale of glassware and $3,145 from mailing campaign

 

All officer terms are still in effect

            Jon LaFever—President; term expires Dec. 2009; M/S/A to re-elect

            Evelyn Stewart—Vice President; term expires Dec. 2009; M/S/A to re-elect

            Shannon Shoemaker—Secretary; term expires Dec. 2011

            Jeff Craver—term expires Dec. 2010

            Ria Aron—term expires Dec. 2012

            Ann Morris—Treasurer (non-voting member)

            Motion to have all members remain in their positions; seconded and approved

 

Meeting dates for 2010

February 24

March 24

April 28

May 26

June 23

July none

August 25

September 22

October 27

November 24

December 22

 

Meeting adjourned at 6:54 pm

 

 

Bovina Public Library

Meeting Minutes

January 27, 2010

6:55 pm

 

Present: Jon LaFever, Ria Aron, Evelyn Stewart, Jeff Craver, Shannon Shoemaker and Marjorie Miller

Guest:  Hugh Lee

 

Motion to approve December 2009 meeting minutes; seconded and approved with one abstention (R. Aron)

 

Treasurer’s Report

·                    reviewed financial statements for 2009 as prepared by A. Morris; M/S/A

 

Director’s Report & Fundraising

·                    Stanley Steamer was here to clean the carpets

·                    Received acknowledgement for completing all requirements for Bill and Melinda Gates Foundation Grant

·                    Collins scholarship letters have been sent to the four schools—Margaretville, Andes, DA and South Kortright

·                    $1,200 from letter campaign in October

·                    Ordered more thank you cards from Decker Advertising

 

Old Business

·                    E. Stewart to contact R. Weaver about front steps

 

Meeting adjourned at 7:12 pm

 

Next meeting February 24, 2010 at 7 pm

 

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Bovina Public Library
Meeting Minutes

December 30, 2009

7:13 pm

Present: Jon Lafever, Ann Morris, Shannon Shoemaker and Marjorie Miller

 

Minutes November meeting were approved.

 

Treasurer’s Report

·                    2010 Budget reviewed

·                    2009 budget information on track

·                    M/S/A November Treasurer’s Report

·                    M/S/A 2010 Budget tentatively approved (will discuss at January meeting)

 

Library Director

·                    Stanley Steamer estimate $300

o       clean and scotch guard rug

o       to be done in February or March

·                    Scholarship—change wording (four year limit) and send to schools in January

·                    fall fundraiser = $3,145

·                    Discussion on a “Welcome to Bovina” letter; create a letter to be sent to new residences and provide information about what is available in town

 

New Business

·                    Discussion on 2010 calendar of meeting dates; would like to skip July meeting rather than August

·                    Signed Conflict of Interest Letters for the IRS

 

Next meeting January 27th, 2010

 

Meeting adjourned at 7:33 pm

 

Respectfully submitted,

Shannon L. Shoemaker

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11/09 Board Minutes
November 2009 Meeting of the Board of the Bovina Public Library 11/25/09 Jon LaFever, Jeff Craver, Evelyn Stewart and Library Director Marjorie Miller, present – Ria Aron and Shannon Shoemaker absent □ Meeting called to order at 7:12 p.m. □ October minutes report reviewed and approved □ October Treasurer’s Report reviewed and approved □ Evelyn, Ann Morris and Jon will meet as per AM recommendation w Brian Boyer to review our investments □ Library Director’s Report – We need more thank you cards from Dekker – approved by the board MCS donated a file cabinet and 21 kid sized chairs to the BPL – a thank you letter was signed by JLaF and mailed Stanley Steamer will be contacted re: cleaning the BPL rugs – an estimate will be given to the board at a future meeting Director presented the updated Award Criteria re: D Farley and w a minor change, pursuant to further review, it was approved Glassware sale and fall Friends letter have both been effective fund raisers for the Library □ 2010 budget was discussed and a proposed budget was created by the board after much careful review and discussion – budget will be submitted to AM for review prior to 12/09 meeting Meeting adjourned 7:55p.m.

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October 28, 2009
Board Meeting Minutes

Bovina Public Library

Meeting Minutes

28 October 2009

 

Meeting called to order at 7:03 p.m.

 

Jon LaFever, Evelyn Stewart, Jeff Craver, Ria Aron, Shannon Shoemaker & Marjorie Miller

 

September meeting minutes approved.

 

Treasurer’s Report

·                    State still needs to release their Library funding for the year

·                    Investment expenses have increased by 300%--treasurer will inquire.

·                    Maintenance expenses over $1,000

M/S/A Treasurer’s Report

 

Director’s Report

·                    Silent auction at the melodrama raised over $1400

·                    Seven attendees for Ray LaFever’s October 24^th event

o       possible idea for Historical Society to co-sponsor an evening event

·                    Last year’s scholarship winner (Thurgood) has not used scholarship; will try to reach her again

·                    December 5^th is the Christmas concert

o       R.Aron—how can St. James help with fundraising?

·                    C. Spinelli donated a bulletin board

·                    Donation of painted glassware

·                    Vacation November 17^th-21^st

 

Fundraising

·                    FOL fundraising letter

·                    Starfish grant ($3,500) received for unrestricted gift

 

Scholarship

·                    Change the contact information on the forms to the Library

o       must have passing grades

o       Ask Director to ask D. Farley about clarification

o       Tentative approval pending motion

 

Federal Requirements

·                    Public accessibility of documentation—with Treasurer and at Library

·                    Whistleblower documentation—M/S/A

·                    Conflict of Interest documentation—signed

 

Budget

·        Look at budget worksheets for next meeting for discussion

 

Adjourned at 7:52 p.m.

Next meeting: November 25th, 2009 at 7 pm

Respectfully submitted,

Shannon Shoemaker

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Meeting Minutes
30 Septemeber 2009

Bovina Public Library

Meeting Minutes

30 September 2009

Quorum established at 7:10 pm

Attendance: Jon LaFever, Evelyn Stewart, Shannon Shoemaker, Jeff Craver, Ria Aron, Ann Morris, Marjorie Miller

M/S/A June meeting minutes; no August meeting—lack of quorum

Treasurer’s Report

·         Income from donations behind expectation

·         Expenditures in line with projections

·         M/S/A Budget report for June through August

Scholarship—Board reviewing scholarship requirements; need to finalize proposal; Director to forward to Board requirements and additional information

M/S/A to provide 2008-2009 scholarship to Hliary Denison

Director’s Report

·         Delaware County Atlas has been found

·         Letter from UP church—they would like someone to ring the bell on October 11^th at 11 am to celebrate the 200^th anniversary of the church

·         October 17^th—second melodrama at the Community Hall; there will be a silent auction—donated goods needed; tickets available

·         New federal requirements for non-profits

o        document maintenance & destruction

o        whistleblower policy

o        conflict of interest & disclosure statements to be filled out yearly

o        public accessibility policy

o        990 review annual review

 

Adjourn at 7:54 pm

Next meeting 28 October 2009

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June 2009
Minutes

June 2009 Meeting of the Board of the Bovina Public Library

 

6/24/09

Jon LaFever, Jeff Craver, Ria Aron and Library Director Marjorie Miller, present – Evelyn Stewart and Shannon Shoemaker absent

 

□      Meeting called to order at 7:03 p.m.

 

□      May Secretary’s report reviewed and approved

 

□      May Treasurer’s Report reviewed and approved

 

□      Scholarships Candidates reviewed – candidates will be confirmed at DA and mailed a letter requesting a 500 words or less essay which the board will review upon receipt which, along w the other requirements, will determine who will receive the monies awarded

 

□      Library Director’s Report –

 

R Weaver will be giving us an estimate on the front steps

Art Camp begins tomorrow and will be invited to participate in the Bovina Day parade on the LaFever/BPL Float

The front of the BPL was power-washed last week

CE Kiff performed their yearly boiler clean and etc.

Friends of the BPL will be helping 7/17 with set-up for the Melodrama

 

□      NEXT MEETING has been rescheduled for 7/22 – was 7/29

Meeting adjourned 7:38p.m.

 

       

 

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Bovina Public Library
Meeting Minutes
Bovina Public Library
Meeting Minutes
May 27, 2009
Present: Jon LaFever, Evelyn Stewart, Shannon Shoemaker, Marjorie Miller
Absent: Jeff Craver, Ria Aron
Meeting brought to order at 7:12 pm
Motion to approve April 2009 minutes; approved.

Treasurer’s Report
• Spent 24% of expenses in the first third of the year
• Only 12% of income has come in during the same period
• Motion to approve; approved Director’s Report
• Light replaced at the top of the stairs
• Three students identified for scholarships
• Director will check again with DA for grad list to verify who will actually graduate
• Look into possible bottle/can redemption
• Estimate for front steps: $850 for re-pointing, $13,434 for rebuild. Rail in the center of the steps would be preferred. Need to get more bids; check the possibility of concrete and veneer with a handicap ramp.
• Art Camp starting the end of June and goes through August. Paper Mache, $10 fee
• June 7th there will be a meeting after church in regards to the parade
• Melodrama on July 17th—two shows
• Consider a Trustees’ Dinner as a possible fundraiser.

Meeting adjourned at 7:43 pm.
Next meeting June 24th, 2009
Respectfully submitted,
Shannon L. Shoemaker

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Bovina Public Library
Meeting Minutes

April 29^th, 2009

7:05 pm

Present: Jon Lafever, Evelyn Stewart, Ria Aron Jeff Craver, Shannon Shoemaker and Marjorie Miller

 

Minutes March meeting were approved.

 

Library Director

·                    Looking for more information about fixing/maintaining the steps—question about repointing versus replacing

·                    Member of the Year party was a great success

·                    The July 17^th melodrama is being written

·                    Upgrade to the Library website—can now get the New York Times Bestseller List

·                    Possible ideas for fundraising

o       Will discuss with the FOL

§         Bottle and can drive

§         Buy an ornament on the Christmas tree

§         Book drive

§         Benefit dinner with silent auction

§         Bowling for BPL

o       Send any ideas to Library Director

 

Old Business

 

·                    Outline for scholarships is continuing to be discussed

o       What constitutes “further education”?

o       Minimum 2 year full-time residency

o       Disbursement of funds—set a period of time; 8 weeks into the semester?

o       Personal interview will be at the discretion of the Board

o       Community involvement is important

o       Essay

o       How many scholarships and what amounts?

 

Next meeting June 24th, 2009

 

Meeting adjourned at 7:51 pm

 

Respectfully submitted,

Shannon L. Shoemaker

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Bovina Public Library
Meeting Minutes

March 25^th, 2009

Present: Jon Lafever, Evelyn Stewart, Jeff Craver, Shannon Shoemaker and Marjorie Miller

Absent: Ria Aron

Meeting called at 7:06 pm

Minutes February 4^th meeting and the 2009 Annual Meeting were approved.

 

Library Director

·                    Signature forms for the bank are completed

·                    ICMA Grant was not awarded to BPL

·                    Library director passed the Notary Public test and will offer those services at the library

·                    Town parade is on track

 

Old Business

 

·                    Outline for scholarships is continuing to be discussed

·                    Board member terms:

o       Jon—up in Dec 2009

o       Evelyn—up Dec 2009

o       Ria—up Dec 2011

o       Jeff—up Dec 2010

o       Shannon—up Dec 2011

 

Next meeting April 29, 2009

 

Meeting adjourned at 7:24 pm

 

Respectfully submitted,

Shannon L. Shoemaker

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Bovina Public Library
Meeting Minutes

Bovina Public Library

Annual Meeting Minutes

February 4^th, 2009

5:09 pm

Present: Jon Lafever, Ria Aron, Evelyn Stewart, Jeff Craver, Shannon Shoemaker and Marjorie Miller

Guest:  Hugh Lee

 

Minutes for the 2008 Annual Meeting were tabled until the March meeting.  Available online.

 

Library Director

·                    Sent Senator Bonacic and Tina Molé a copy of the annual report

·                    477 items were added to the Library collection

·                    almost 13,000 hits to the website in 2008

 

2009 Budget was approved in December 2008

 

All officer terms are still in effect

            Ria Aron, Shannon Shoemaker 2008 for a 3 year term

            Jon Lafever 2009 for a 3 year term

            Jeff Craver 2010 for a 3 year term

            Nomination of Evelyn Stewart to a 3 year term; seconded and approved

            Ann Morris is a non-voting member of the board but believes that the position of Treasurer should be a voting member of the board. 

            Motion to have all members remain in their positions; seconded and approved

 

Meeting dates for 2009

March 25

April 29

May 27

June 24

July 29

August none

September 30

October 28

November 25

December 30

 

Meeting adjourned at 5:22 pm

 

Bovina Public Library

Meeting Minutes

February 4^th, 2009

5:26 pm

 

Motion to approve December 2008 meeting minutes; seconded and approved

 

Treasurer’s Report

·                    Surplus for 2008 is about $14,000

·                    Will combine the FOL and fundraising into one line item

o       Marjorie will track the amount for FOL for the year to report back to FOL

o       Treasuer will correct or change the FOL figures and separate them

o       Motion to accept changes; seconded and approved

 

Director’s Report

·                    ICMA grant was sent out

·                    Rugs are in

·                    Bovina Day Parade—July 18^th

·                    Member of the Year celebration will be in April; retiring their Library membership numbers

·        Anna Lounsbury

·        Lil Hilson

·        Hugh and Pat Lee

·        Mildred Reinersen

·                    CE Kiff was here to fix switches

 

Meeting adjourned at 5:44 pm

 

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Bovina Public Library
Meeting Minutes

Bovina Public Library

Meeting Minutes

17 December 2008

 

Meeting called to order at 7:02 p.m.

 

Jeff Craver, Ria Aron, Shannon Shoemaker

 

October and November meeting minutes approved.

 

Treasurer’s Report for November approved.

 

Director’s Report

·                    January 28^th, 2009 annual meeting at 6 pm and monthly meeting at 7 pm

·                    Floor mats have been ordered

·                    Spoke with South Kortright superintendent; any promise of monetarily working with BPL is on hold due to budget cuts statewide

·                    Director is interested in becoming a notary public—would like the board to consider paying for the course; additional service to the community

·                    Christmas concert was a great success; would like to see continued growth with additional board and town members attending

 

Budget

·                    M/S/A to approve budget for final approval by the full board at the annual meeting in January

 

Adjourned at 7:50 p.m.

Annual meeting:  January 28^th, 2009 at 6 pm

Next meeting: January 28^th, 2009 at 7 pm

Respectfully submitted,

Shannon Shoemaker

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Bovina Public Library
Meeting Minutes

Bovina Public Library

Meeting Minutes

26 November 2008

 

Meeting called to order at 7:12 p.m.

 

Jon LaFever, Jeff Craver, Shannon Shoemaker

 

Budget Discussion

·                    $3,500 from the Starfish Foundation—carried forward to 2009

·                    $2,500 from Senator Bonacic

·                    $1,250 from 4CLS

·                    Investment income—down by still strong to date

·                    Discussion to give the Library Director a raise to $13,000 salary for 1100 hours; tabled till the December meeting

 

Treasurer’s Report

·                    $9,600 net income--$5,900 for capital items

·                    $2,460 for the Hugh Lee Scholarship

·                    Bank charge of $15—will discuss with bank to have it removed

·                    Donation from Hugh Lee of half a tank of fuel oil; may have to pay a transfer fee

·                    Copier CD—leave it as is; discuss with M. Jardine about its purpose

·                    A. Morris would like to stay on as the treasurer; possible voting member

·                    M/S/A October Treasurer’s Report

 

Library Director’s Report

·                    1800 webpage views for since the last meeting

·                    Donation received from J. Gucker and a matching on from The New York Times

·                    Christmas Eve and New Year’s Eve the Library will close at 7 pm

·                    Motion to approve the purchase of a front door mat and one under the Library Director’s deck, seconded and approved

·                    $130 made on the bake sale

·                    Christmas concert on December 5^th

·                    Director on vacation this week

·                    D. Farley interested in donating but wants some direction

·                    South Kortright superintendent recommended to add money to the budget for scholarships in Bovina; interested in giving money

·                    Gates Foundation money available -- $20,000 to $60,000; grant to be used to tie the Library and the town together; possibilities include renovations, purchasing equipment, web page design; conversation with the town and fire department is necessary

 

Adjourned at 7:55 p.m.

Next meeting: December 17^th, 2008 at 7 pm

Respectfully submitted,

Shannon Shoemaker

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Bovina Public Library
Meeting Minutes

Bovina Public Library

Meeting Minutes

29 October 2008

 

Meeting called to order at 7:04 p.m.

 

Jon LaFever, Jeff Craver, Evelyn Stewart, Shannon Shoemaker

 

Director’s Report

·                    D. Farley gave a positive response and wants to endow a scholarship through the Library

·                    a new mat is needed in the front hall and under the Library Director’s desk; she will check out the prices and get back to the board

·                    M. Rossley would like to put a candy vending machine in the Library; the board doesn’t not think that it is conducive to the mission of the Library

·                    the new computers from the Gates Foundation are in

·                    Money from the town has been received

·                    E. Stewart and Library Director will attend a Delaware Academy school board meeting

·                    Director will also meet with the superintendent of the South Kortright school

·                    Bake sale at the Library on November 22^nd

·                    Christmas concert set for December 5^th

·                    Student film was shot at the Library; good press in the Delaware County Times

·                    Website—copy of content was removed from website not operated by the Library

·                    Ramp—discussion of fixing it in the spring

·                    Discussion on the preliminary budget; continued discussion at November meeting

 

Adjourned at 7:58 p.m.

Next meeting: November 26^th, 2008 at 7 pm

Respectfully submitted,

Shannon Shoemaker

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Bovina Public Library -- Meeting Minutes
September 24th, 2008

Bovina Public Library

Meeting Minutes

September 24^th, 2008

 

Present: Jon LaFever, Jeff Craver, Shannon Shoemaker, Ria Aron

Absent: Evelyn Stewart

Meeting called to order at 7:03 pm

 

M/S/A Minutes for August meeting

 

Treasurer’s Report

• M/S/A September Treasurer’s Report

 

Library Director’s Report

• Toddle Reading Group continues
• Ray LaFever will be speaking about farming in Bovina on November 1^st at 10:30 am
• Friends of the Library—have increased fundraising via the mailing; want to put on a Christmas concert; okay to resend the fundraising letter to a select list
• Tulips have been planted in the front of the building
• Director and members of the FOL will be attending a Delaware Academy school board meeting to request financial support for the Library and to ask about the procedures they use to award scholarships
• Still looking for someone to look at the stairs
• Independent website copied our site content without permission; Director will talk to the owner of the other site
• Discussion on keeping the donors list public—donors can request to be anonymous
• FOL meeting October 15^th

 

New Business

• Discussion on filling vacant Board seat; Board voted to add Jeff Craver to fill the vacant seat (3 yea, 1 absent)
• Preliminary budget for the October meeting

 

 

Meeting adjourned at 7:43 pm

Next meeting Wednesday October 29th, 2008

Respectfully submitted,
Shannon L. Shoemaker, Secretary

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Bovina Public Library -- Meeting Minutes
August 27th, 2008

Present: Jon LaFever, Evelyn Stewart, Shannon Shoemaker, Ria Aron

Meeting called to order at 6:08 pm

 

M/S/A Minutes for June meeting

 

Treasurer’s Report

• January through July
• Balance Sheet—where does the fuel oil expense fall?  Under utilities.  Discussion on pre-pay price; M/S/A to continue as is
• Lichtenberg Fund—discussion on balance
• Profit and Loss statement
• no budget for Capital items because they would come from the Capital Fund
• Profit and Loss by category
• Capital Fund and Starfish grant had carryovers from previous year
• Hugh Lee Scholarship Fund
• Supported by efforts of the Friends of the Library
• On track with the budget for the year
• M/S/A January through July Treasurer’s Report
• Currently not pulling from endowment
• M/S/A Reimbursed Treasurer’s expenses for filing tax returns
• Looking for a replacement for Treasurer

 Library Director’s Report

• A couple more bids are needed to have the steps and deck repaired; currently only one bid has been received
• Art Camp was a success; broke even on expenses; a photo will be in the 2009 Bovina calendar
• Friends of the Library will meet on September 17^th
• September 29^th will attend Delaware Academy School Board meeting to ask for funds and find out what their policy is for giving scholarships
• Permission granted for Director to write a letter discussing possible endowment for scholarships
• Director has a column in the Delaware County Times
• The Delaware County Atlas has been misplaced
• Discussion on linking the Library website to the town website once it has been created
• Leak in the basement has been corrected; thanks to LaFever Excavating; need to look into mold removal
• Will ask the community for donations of tulips to put in front flower beds
• Scholarships given at $150 each

 

New Business

• Discussion on filling vacant Board seat

 

 

Meeting adjourned at 7:10 pm

Next meeting Wednesday September 24th, 2008

Respectfully submitted,
Shannon L. Shoemaker, Secretary

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Library Board Meeting
June 25th 2008

BOVINA PUBLIC LIBRARY

BOARD MEETING MINUTES

JUNE 25^TH 2008

 

Present:  Jon LaFever, Scott Orr, Maria Aron, Marjorie Miller and Evelyn Stewart.

 

Meeting called to order at 7:05 pm.

 

M/S/A Minutes for the May meeting.

M/S/A Treasurer’s report for May.

 

Director’s report:

Senator Bonacic’s grant will be coming soon in the amount of $2500.00.

 

Art camp started today.

Gates grant money is expected within the next two weeks.

The friend’s donation mailing will be going out in the next week.

 

Marjorie will collect estimates for the ramp project.

 

M/S/A Marjorie to purchase stamps for the mailing.

 

Ann Morris will attend the August 27^th meeting at 6.00pm.

 

We have some new information about the number of students eligible for the scholarship. They are as follows.

 

Josh Orr

Matt Foy

Charles Branciforte

Caitlyn Thurgood

 

M/S/A To divide the $500.00 in scholarship money equally to all four students.

 

Meeting adjourned at 8:15 pm

Next meeting will be August 27^th 2008 at 6:00 pm

 

 

Respectfully submitted;

Evelyn Stewart

 

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May '08
BPL Board Meeting Minutes

Bovina Public Library –Meeting Minutes

May 2008

 

Present: Jon LaFever, Scott Orr, Marjorie Miller, Ria Aron and Evelyn Stewart.

 

Absent: Shannon Shoemaker

 

Meeting called to order at 7:10 pm.

 

M/S/A Minutes for the April meeting.

 

Treasurer’s Report

·       April approved.

·       Ann is unable to attend our meetings at 7:00 pm due to a conflict. We will ask her to attend in June at 6:00 pm and move our meeting time quarterly so that she can attend in the future.

 

Library Director’s Report

·       Luke Dougherty and Sonia Farrell will be hosting art camp this year.

·       Supplies are estimated to cost $200.00 to $300.00.

·       Four County Library will be giving us a grant for art camp in about the same amount.

·       Marjorie is seeking permission of the board to gather estimates for replacement of the ramp as well as repointing of the steps in the front of the building.

·       Jon will coordinate the removal of the stump in the front, and installing fill for a flower bed.

 

 

Fundraising Committee

 

·       M/S/A purchase of supplies for the capital campaign.

·       M/S/A purchase of stickers from the county tax department a complete listing of tax payers for the capital campaign.

·       The fundraising committee would like to start a scholarship fund in honor of Hugh Lee who has been an active member of this library for more than thirty years.

 

New Business

 

·       M/S/A Scholarship of 500.00 to Josh Orr.

·       Marjorie and Evelyn will work on a policy for awarding scholarships to be reviewed at the next meeting.

 

Meeting adjourned at 8:20pm

Next meeting will be Wednesday June 25^th at 6:00 pm

Respectfully submitted

Evelyn Stewart

 

 

 

 

 

 

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Bovina Public Library--Meeting Minutes
April 2008

Present: Jon Lafever, Evelyn Stewart, Shannon Shoemaker, Ria Aron

Meeting called to order at 7:10 pm

 

M/S/A Minutes for March meeting.

 

Treasurer’s Report

• February and March approved

 

Library Director’s Report

• Library Director attended the Gates Foundation Conference April 6-8; disbursement of grant money to be done in July through 4CLS; discussion at May meeting about computer equipment
• Website hits up
• Member of the Year Party was well attended; front page of the Delaware County Times
• Appraisal of books given by Bibliobarn
• Friends Committee to meet in May; hope to get mailing out June/July; Library Director following up on other fund raising leads
• S. Call has the last 4 years of acquisitions entered on the USB drive and will be uploading to the website as time allows; S. Call has also committed to helping the Library Director to entering the rest of the collection and making it available on the website by the end of the summer
• Student film—will discuss at May meeting
• J. Mills to attach the desk drawers for the Library Director’s desk

 

Old Business

• Copier moved to Town Hall;  old desk will also removed from the Library

 

 

Meeting adjourned at 7:32 pm

Next meeting Wednesday May 28^th, 2008 at 7 pm

Respectfully submitted,
Shannon L. Shoemaker, Secretary

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